Seatac Long Term Car Rental

Set by Seatac Long Term Car Rental.

TERMS & CONDITIONS

These sections provide clear guidelines and responsibilities for guests renting vehicles from Seatac Long Term Car Rental ensuring transparency and clarity in all interactions and transactions. By booking, RENTER agrees to Seatac Long Term Car Rental terms and conditions and authorizes charges for damages, fees, and violations.

1. Minimum Rental Age:

GUEST must be at least 21 years old to book and utilize a vehicle. Depending on the class of the vehicle, GUEST may be required to be 25 years old. Young Renter Fee of $300 would be charged on drivers under age of 21.

2. GUEST RESPONSIBILTIES

GUEST/RENTER refers to the primary person who booked the trip and any authorized secondary drivers. GUEST must provide a valid phone number and treat the vehicle and any extras well, ensuring timely return in the same condition. Only approved drivers may drive the vehicle.

3. INSURANCE & LIABILITY

A. Renter Insurance: Renter must carry valid insurance meeting WA minimums.

 $25,000 bodily injury (per person)

 $50,000 bodily injury (per accident)

 $10,000 property damage

Declining coverage = full financial responsibility.

4. SCOPE OF USE

RENTER may access the rental vehicle only during the trip period and must return it on time to the specified location. GUEST must present a valid driver's license and exercise reasonable care. Seatac Long Term Car Rental may terminate the trip for misuse and require the vehicle’s return. Seat belts and child safety laws must be adhered to, and the vehicle must not be taken out of the state without written authorization.

5. PROHIBITED USE/OPERATIONS

The vehicle must not be used for: 1. Any purpose without company consent. 2. By anyone under 21 or without a valid license. 3. For hire, towing, racing, illegal activities, or while impaired. 4. Off-roading or driving on unpaved roads. 5. Carrying hazardous materials or exceeding capacity. 6. Reckless driving, speeding, or parking in restricted areas.

6. SMOKING AND NARCOTICS

All vehicles are non-smoking and narcotic-free. Violations will incur a $300 cleaning fee plus additional costs for any damages.

7. VEHICLE CHECKLIST (MOVE-IN / MOVE-OUT)

☐ Exterior inspected

☐ Interior clean

☐ Fuel level recorded

☐ Photos taken

8. OCCUPANTS

GUEST must not exceed the number of passengers authorized by the vehicle's seating capacity. Excess occupants will incur a $100 fee per unauthorized passenger.

9. DAMAGE & ACCIDENTS

In case of accident, renter must:

1. Call police immediately

2. Notify Company within **2 hours**

3. Take photos/videos

4. Collect third-party information

Failure to comply = **automatic liability**

10. VEHICLE CONDITION

Renter confirms vehicle condition:

Notes: Interior has no tier, no stain, no garbage, no odors, and exterior has no damage (beside minor dings), no dent, no dirt/mud.

Must return vehicle in same condition (normal wear excluded).

11. CLEANING POLICY

$65 cleaning fee is required at booking checkout.

waved from April 22nd 2026 to December 1st 20026 when booked 7 days or more.

12. FUEL POLICY

☐ Return FULL

☐ Return SAME LEVEL

If not, renter will be charged **premium fuel rate + $35 service fee**

13. Hybrid/Electric Vehicles:

Guests must return hybrid/electric vehicles fully charged (90-100%). Guests should maintain the charge above 30% throughout the reservation. Vehicle(s) returned less than 90% charged will be charged a fee of $100.

14. SMOKING & PET POLICY

* 🚭 NO SMOKING ($300 fee)

* 🐶 No Pet is approved for our vehicle.

15. GPS TRACKING DISCLOSURE

Vehicle is equipped with GPS tracking for:

* Theft prevention

* Recovery

* Safety

⚖️ Stronger Legal Tone

Dashcam Protection Clause:

Renter acknowledges that the vehicle contains a dashcam recording system for safety and liability purposes. Any attempt to disconnect, disable, obstruct, or modify the dashcam or its power source is strictly prohibited.

Violation constitutes a material breach of this Agreement, resulting in immediate termination of the rental and possible recovery of the vehicle and fees up to $1,000.

Renter agrees to pay a $400 penalty fee, plus any additional costs associated with damages, loss of footage, or recovery.

Renters have no expectation of privacy regarding vehicle location.

16. TOLLS, TICKETS & VIOLATIONS

Renter is responsible for:

* Parking tickets

* Speeding tickets

* Tolls

* Impound/storage

- Admin fee: $20 per violation

17. TAXES, SURCGAARGES & FEES

Guests pay applicable taxes, surcharges, and additional fees specified in the rental agreement.

18. LATE RETURN POLICY

A late return fee of $30.00 will be charged in addition to an hourly rate of $5.00 per hour, beginning immediately after the stated return due time on this Agreement.

If the vehicle is not returned as agreed, Renter further acknowledges and agrees that:

• Additional rental charges may continue to accrue at the applicable daily or hourly rate

• Penalty fees may be assessed for unauthorized extension of the rental period

• The Company reserves the right to initiate vehicle recovery without prior notice, and all recovery, towing, and related costs shall be the sole responsibility of the Renter

Failure to return the vehicle within a reasonable time may also be considered unauthorized use and may result in further legal action.

19. PENALTIES

Violations of rental terms may result in trip cancellation, damages fees, and administrative penalties up to $250 per violation.

20. REPOSSESSION

Company may repossess vehicle without notice if:

* Agreement is violated

* Payment fails

* Vehicle is at risk

Renter is responsible for all related costs.

21. INDEMNIFICATION

Renter agrees to defend and hold Company harmless from:

* Claims

* Lawsuits

* Damages

* Legal fees

22. ARBITRATION CLAUSE (STRONGLY RECOMMENDED)

Any disputes shall be resolved by **binding arbitration in King County, WA**, not court.

23. GOVERNING LAW

This Agreement is governed by:

**State of Washington**

Venue: **King County (Kent jurisdiction)**

24. ENTIRE AGREEMENT

This document contains the full agreement.

No verbal promises are binding.

25. LEGAL NOTICE

By signing this booking rental agreement, RENTER agrees to Seatac Long Term Car Rental terms and conditions and authorizes charges for damages, fees, and violations.

Rental Extension Policy

Rental Extension Terms & Conditions (Washington State)

Mandatory Advance Re-Booking (24-Hour Notice)

• Renter must request and complete any rental extension by creating a new reservation (“re-booking”) at least twenty-four (24) hours prior to the scheduled return date and time stated in this Agreement.

• Extension requests submitted after this deadline will not be guaranteed and may be denied without notice.

No Automatic Renewal / Continued Use Prohibited

• This Agreement does not automatically renew. Any continued possession or use of the vehicle beyond the agreed return date and time without an approved extension constitutes unauthorized use.

Vehicle Availability & Company Discretion

• All extensions are strictly subject to vehicle availability and operational needs. Company reserves the absolute right to approve or deny any extension request for any reason, including but not limited to prior reservations, maintenance scheduling, or payment concerns.

Execution of New Agreement Required

• Approved extensions require renter to:

• Complete a new booking or written amendment

• Accept updated rental terms

• Provide valid payment authorization

• The extension is not valid until confirmed in writing or electronically by the Company.

Updated Rates & Charges

• Extension periods will be charged at current market rates, which may be higher than the original rental rate. Additional taxes, fees, and surcharges applicable under Washington State Department of Revenue regulations will apply.

Failure to Comply (Late or No Re-Booking)

• If renter retains the vehicle without completing a valid extension at least 24 hours in advance:

• Renter is deemed in unauthorized possession of the vehicle

• Renter agrees to pay:

• Late return fees

• Increased daily rental rate (up to the maximum lawful rate)

• Administrative and recovery costs

• Company may disable, locate, or recover the vehicle at renter’s sole expense, where permitted by law

Liability & Insurance Impact

• Any unauthorized extension or failure to comply with this policy may:

• Void optional protection products

• Limit or void insurance coverage

• Increase renter’s financial responsibility for damages or loss

No Waiver

• Acceptance of late payments or failure to immediately enforce this policy does not constitute a waiver of Company’s rights.

•

Set by Seatac Long Term Car Rental.

Privacy Policy

Information Collection:

• We collect personal information including but not limited to your name, address, phone number, email, driver’s license number, and insurance details when you enter into a rental agreement.

• We may also collect information about your use of our vehicles through telematics systems, including location, odometer readings, fuel levels, and other diagnostic data.

Use of Information:

• We use your information to facilitate the rental agreement, manage your rental, provide customer service, and process payments.

• We may use telematics data to monitor vehicle performance and location for safety, maintenance, and recovery purposes.

Information Sharing:

• We may share your information with third parties for billing, processing, and legitimate business purposes.

• We may disclose your information to law enforcement agencies or other third parties if required by law or to protect our rights and property.

Security:

• We implement security measures to protect your information from unauthorized access, use, or disclosure.

Data Retention:

• We retain your information for as long as necessary to fulfill the purposes for which it was collected or as required by law.

Your Rights:

• You have the right to access, correct, or delete your personal information by contacting us at the address provided in your rental agreement.

Set by Seatac Long Term Car Rental.

Cancellation Policy

-See instructions for how to cancel a BOOKING

Cancellation, Late Pick-up, or Return Fees, No Show

CLIENT CANCELLATION

Client may cancel their booking through our email or business contact number, and the cancellation is effective immediately. Whether the Client received a full refund, a partial refund, or receives no refund depends on the circumstances. The total amount refunded will depend on when the Client cancels the booking, the length of the booking, and the booking type. The cancellation period is based on the vehicle’s time zone.

Free Cancellation

*Until 12 hours before booking start;

If a client requests a booking modification and Seatac Long Term Car Rental accepts, that modification does not reset the free cancellation period for the booking. It remains tied to the original booking time.

Clients are only eligible for a full refund if they: do not accept the vehicle, do not check in for the booking, and immediately contact Seatac Long Term Car Rental through email or phone support to report the issue;

Cancellations outside the free period

If a client wants to cancel a booking after check in, we encourage them to notify Seatac Long Term Car Rental via email or phone support as soon as possible. We’ll issue a partial refund to clients who cancel in this manner and do not fall within the free cancellation period.

For canceled booking that are longer than 2 two days, we’ll refund the client the booking price and booking fee minus the average of one day’s cost, the protection plan, any Extras, any state/local fees and half of any delivery fee.

For canceled booking that are two days or shorter, we’ll refund the client the booking price and booking fee minus half the average of one day’s cost, the protection plan, any Extras, any state/local fees, and half of any delivery fee.

Client no-show

If a client fails to cancel and doesn’t show up for the booking within 30 minutes of the booking’s scheduled start time, it’s a client no-show.

A client who shows up to a booking with no license, with an invalid license, or who sends their additional driver in their place is also a client no-show. Seatac Long Term Car Rental will cancel a client no-show booking, and we’ll issue the client a partial refund.

For no-show booking that are longer than two days, we’ll refund the guest their booking price and booking fee minus the average of two days’ cost, the protection plan, any Extras, any state/ local fees, and half of any delivery fee.

For no-show booking that are two days or shorter, we’ll refund the client their booking price and booking fee minus the average of one day’s cost, the protection plan, any Extras, any State/local fees, and half of any delivery fee.

In the event Seatac Long Term Car Rental makes a good faith attempt to reschedule the booking, but both client and Seatac Long Term Car Rental are unable to agree on a satisfactory booking modification and the booking must be canceled, Seatac Long Term Car Rental will consider this earnings as though it were a client no-show.

Exceptions

Exceptions to the client refund amounts for cancellations outside the free period and for no-shows may apply in the event of a

– flight delay;

– flight cancellations;

– lost baggage issue ;

– extenuating circumstances.

No refund

There are no credits/refunds issued for early returns except when the client has submitted a booking modification request to shorten their booking and Seatac Long Term Car Rental has accepted through the Email, as defined in Seatac Long Term Car Rental terms and conditions

Booking canceled by Seatac Long Term Car Rental

In some cases, Seatac Long Term Car Rental trust and safety team will cancel a client’s booking. If that were to happen, our team of support will contact the client, and issue the client a full refund. In these instances, Seatac Long Term Car Rental is available to help client rebook 24/7