JV Fleet, LLC

Set by JV Fleet, LLC.

Verification of Renter

In accordance with TX Transportation Code § 521.460, the Renter must present a valid driver’s license. JV Fleet, LLC will record the license number and expiration. The Renter must be at least [Age, e.g., 21 or 25] years of age.

Authorized Drivers, Fraud and Misrepresentation

Only the Renter and "Authorized Drivers" may operate the vehicle. Under Texas law (Bus. & Com. Code § 91.001), the Renter’s spouse is automatically an authorized driver if they are licensed and meet age requirements. Other drivers must be listed on the face of this agreement.

Fraudulent Bookings & Misrepresentation: Renter warrants that all information provided during the reservation and identity verification process—including driver’s license details, payment methods, and contact information—is accurate and truthful. Providing false identification, utilizing stolen payment instruments, or allowing unauthorized unverified individuals to operate the vehicle constitutes a material breach of this Agreement. JV Fleet, LLC reserves the right to immediately terminate the rental, repossess the vehicle without notice, and report fraudulent activities to local law enforcement and insurance authorities.

Financial Remedies and Recovery In the event of a fraudulent booking, misrepresentation of identity, or unauthorized operation, JV Fleet, LLC reserves the right to:

• Retain any security deposit or advance payments applied to the reservation to cover administrative review costs.

• Assess an immediate fraud and recovery administrative fee of $200.00, separate from any damages.

• Hold the renter fully liable for all actual financial losses, including vehicle recovery expenses, towing, impound fees, legal costs, and daily standard rental rates for the entire duration the vehicle was withheld or misused.

Prohibited Use

The vehicle shall not be used:

• By anyone under the influence of intoxicants (alcohol or drugs).

• For any illegal purpose or in the commission of a crime.

• To carry persons or property for hire (e.g., Uber, Lyft, DoorDash).

• To tow or push any vehicle or trailer without express written consent.

• To Off-road or ATV use of any kind.

• In any race, test, or speed contest.

• Smoking, vaping, or the use of any tobacco or cannabis products is strictly prohibited inside the vehicle. If any evidence of smoking is detected (including odor, ash, or residue), a $250-$400 Non-Refundable De-smoking and Sanitization Fee will be charged to cover professional treatment and vehicle downtime.

Tolls, Fines, and Harris County EZ-TAGS

Houston utilizes the EZ-TAG system. The Renter is responsible for all tolls, parking tickets, and traffic violations incurred during the rental.

• Toll Processing: Renter agrees to pay the actual cost of each toll plus a $10 Administrative Fee per toll invoice processed by JV Fleet, LLLC.

• Impound: If the vehicle is impounded due to Renter’s actions, Renter is liable for all towing and storage fees.

• Traffic Fines: Renter is 100% responsible for all traffic violations, parking tickets, and impound fees. If JV Fleet, LLC must pay or contest a fine on the Renter's behalf, an Administrative Processing Fee of $50 will be added to the fine amount.

• Payment: Renter authorizes JV Fleet, LLC to charge the credit card on file for these amounts as soon as the toll or fine notice is received, which may occur after the rental period has ended.

• General Fee Authorization: Renter further authorizes JV Fleet, LLC to charge the credit card on file for any and all additional fees, damages, or penalties incurred under this Agreement, including but not limited to smoking, cleaning, refueling, and repossession costs.

Insurance and Indemnification

• Liability: Renter must provide proof of insurance meeting Texas minimums ($50,000/$100,000/$40,000). Renter’s insurance is primary.

• CDW Protections:: A $0 deductible applies. Renter is responsible for the first $0 - $500 to JV Fleet, LLC and RentalCover will cover the rest up to amount chosen through the insurance plan.

• Indemnity:Renter agrees to indemnify, defend, and hold JV Fleet, LLC harmless from and against any and all claims, losses, liabilities, damages, and legal costs (including reasonable attorney fees) arising out of the Renter's use, operation, or possession of the vehicle.

Condition of Vehicle and Repairs

• Pre-existing Damage: Renter acknowledges they have inspected the vehicle and it is in good condition, except as noted on the "Vehicle Inspection" form.

• Maintenance: Renter must check oil and coolant levels if the rental exceeds 30 days. Renter shall not perform any mechanical repairs without JV Fleet LLC’s consent.

• Cleanliness: Vehicle must be returned in the same condition as at the start of the rental. If the vehicle requires cleaning beyond standard professional detailing (e.g., excessive mud, sand, pet hair, or biohazards), a Special Cleaning Fee of $95–$250 will be assessed at the JV Fleet, LLC's discretion.

• Contactless drop offs: Vehicle must be locked. A $50 Improper Return Fee will be charged to your account.

Damage Waiver (Mandatory TX Disclosure)

• NOTICE: Your rental agreement offers, for an additional charge, an optional waiver to cover all or a part of your responsibility for damage to or loss of the vehicle. Before deciding whether to purchase the waiver, you may wish to determine whether your own automobile insurance or credit card agreement provides you coverage for rental vehicle damage or loss and determine the amount 1 2 of the deductible under your own insurance coverage. The purchase of the waiver is not mandatory. The waiver is not insurance.

• Refunds (SB 72 Compliance): If the Renter returns the vehicle early or cancels the waiver, JV Fleet, LLC shall issue a pro-rata refund for the unused days of the damage waiver, provided no damage occurred.

Repossession

JV Fleet, LLC may repossess the vehicle without notice if it is:

• Found illegally parked or abandoned.

• Used in violation of the law or this agreement.

• Not returned by the "End Date" specified in the agreement.

In the event of a repossession within city limits, the renter agrees to pay a $400 Repossession Fee, plus all actual costs incurred for towing, storage, and recovery services. For repossessions occurring outside city limits, the renter agrees to pay a Repossession Fee of up to $800, plus all actual costs incurred for towing, storage, and recovery services.

By signing this agreement, the renter authorizes JV Fleet, LLC to charge all associated repossession fees and recovery costs to the credit card on file immediately upon recovery of the vehicle.

Choice of Law and Venue

• Choice of Law: This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law principles.

• Venue: Any legal action, suit, or proceeding arising out of or relating to this Agreement shall be instituted exclusively in the federal or state courts located in Harris County, Texas. Both parties hereby waive any objection to the laying of venue in such courts and irrevocably submit to the exclusive jurisdiction of such courts.

Severability

Severability: If any provision of this Agreement is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be eliminated or limited to the minimum extent necessary. The remaining provisions of this Agreement will continue in full force and effect as if the invalid or unenforceable part had never been included.

Late Fees

Late Returns: Vehicles must be returned by the scheduled end time. A grace period of 30 minutes is provided. Returns after the grace period will incur a late fee of $10 per hour, up to a maximum of a full day's rental rate.

Long-Term Rental Terms & Conditions

1. Residency & Driver's License Requirements

• Local Residence: Renter must be a local resident of the Houston area. Renters holding an out-of-state driver's license must provide proof of local residence or local stay (e.g., utility bill, lease agreement, or lodging reservation).

• Identification: Renter must possess and present a valid U.S. State Driver's License at the time of rental. Passports are not accepted as a substitute for a valid U.S. driver's license.

2. Geographic Use & Breakdown Responsibility

• Territorial Limits: The vehicle may be driven anywhere within the continental United States at the Renter’s discretion.

• Breakdowns Outside Local Area: In the event of a mechanical breakdown or roadside emergency, the Renter is solely responsible for ensuring the vehicle is moved to a safe location before contacting support.

3. Vehicle Maintenance & Repairs

• Routine Maintenance: For long-term rentals, the Renter is responsible for monitoring vehicle condition, staying up to date with required maintenance schedules, and immediately notifying JV Fleet of any issues or necessary service.

• Cost Coverage: JV Fleet will cover costs for routine, scheduled maintenance and pre-approved normal wear-and-tear repairs. JV Fleet is not responsible for repairs or damages resulting from Renter negligence, misuse, or failure to report minor issues before they lead to major damage.

Set by JV Fleet, LLC.

Information We Collect

We collect personal data to facilitate vehicle rentals and ensure safety. This includes:

• Identifiable Information: Full name, date of birth, and government-issued identification (driver's license).

• Contact Information: Email address, phone number, and physical address.

• Payment Data: Credit/debit card details and billing address for transaction processing.

• Vehicle & Usage Data: Rental history, vehicle preferences, and operational data (mileage, gas levels, and damage reports).

• Precise Geolocation Data: We may collect GPS coordinates of the vehicle to provide recovery assistance or monitor compliance with boundary restrictions.

Purpose of Data Processing

We use your data only for purposes that are adequate, relevant, and reasonably necessary:

• Transaction Facilitation: To verify identity, process payments, and manage reservations.

• Safety & Security: To prevent fraud, conduct background checks, and recover vehicles in the event of theft or non-return.

• Legal Compliance: To comply with traffic violations, toll processing (e.g., Harris County EZ-TAG), and law enforcement requests.

Data Sharing and Sale

Under the TDPSA, Texas residents have the following rights:

• Right to Know: You may confirm whether we are processing your personal data.

• Right to Correct: You may request that we correct inaccuracies in your personal information.

• Right to Delete: You may request the deletion of personal data we have collected.

• Right to Data Portability: You may obtain a copy of your data in a portable and readily usable format.

• Right to Opt-Out: You may opt out of the processing of your data for targeted advertising or profiling.

Your Rights Under Texas Law

Under the TDPSA, Texas residents have the following rights:

• Right to Know: You may confirm whether we are processing your personal data.

• Right to Correct: You may request that we correct inaccuracies in your personal information.

• Right to Delete: You may request the deletion of personal data we have collected.

• Right to Data Portability: You may obtain a copy of your data in a portable and readily usable format.

• Right to Opt-Out: You may opt out of the processing of your data for targeted advertising or profiling.

Data Security

We implement reasonable administrative, technical, and physical security practices to protect your data from unauthorized access or disclosure.

Contact Information & Appeals

To exercise your rights or if you have questions about this policy, please contact us at:

• Email: JVfleetllc@gmail.com

• Mailing Address: 15355 Vantage Pkwy W, Ste 126, Houston, TX, 77032

If we deny a request to exercise your rights, you have the right to appeal our decision. If your appeal is denied, you may contact the Texas Attorney General to submit a complaint.

Set by JV Fleet, LLC.

Free Cancellation Period

• Full Refund: Renters may cancel their reservation for a full refund if the cancellation is made at least 48 hours before the scheduled trip start time.

• Grace Period: For last-minute bookings made within 48 hours of the start time, the Renter has a 1-hour grace period after booking to cancel free of charge.

Late Cancellation Fees

If a Renter cancels outside of the free cancellation window, the following fees apply to compensate JV Fleet, LLC for "Loss of Use" and vehicle preparation:

• Less than 48 Hours Notice: Cancellations made within 48 hours of the trip start will result in a fee equivalent to 50% of the total rental cost or one full day's rental price (whichever is greater).

• After Trip Start / No-Show: If the Renter does not show up within 30–60 minutes of the scheduled start time or cancels after the trip has officially begun, no refund will be issued, and the full rental amount will be forfeited. Security deposits will be returned, released or voided.

Modifications

• Trip Extensions: Renters may request to extend their trip at any time. Approval is subject to vehicle availability and will result in additional daily charges.

• Shortening Trips: No refunds or credits will be issued for "early returns" once the vehicle has been picked up.

Cancellations due to maintenance issues

In the rare event that JV Fleet, LLC must cancel due to vehicle maintenance or safety concerns:

• The Renter will receive a 100% full refund immediately.

• We will make a good-faith effort to help the Renter find a comparable replacement vehicle through the 1NOW platform.

Extenuating Circumstances

Exceptions to the above fees may be granted on a case-by-case basis for "Force Majeure" events, such as documented airline cancellations, extreme weather, or medical emergencies.