Bright Car Rentals

Set by Bright Car Rentals.

Authorized Drivers

Only the renter and additional drivers who have been approved by Bright Car Rentals LLC (“Bright Car Rentals”) and listed on the rental agreement may operate the vehicle. All drivers must possess a valid driver's license, successfully complete required identity and eligibility verification, satisfy applicable age requirements, and meet all insurance requirements before operating the vehicle. Allowing an unauthorized driver to operate the vehicle is prohibited.

Insurance Requirements

The renter must maintain valid insurance applicable to the rental vehicle or select an available rental insurance/protection option for which the renter qualifies. Renters selecting “Use My Own Insurance” must provide acceptable proof of qualifying insurance before the rental begins. The renter is responsible for confirming the terms, limits, deductibles, exclusions, and applicability of their personal insurance.

Drivers under age 25 must use qualifying personal insurance and are not eligible for insurance options offered through Bright Car Rentals. Additional drivers must be properly approved and listed as required by the applicable insurance coverage.

Any optional insurance or protection product is governed by the terms, conditions, limitations, deductibles, and exclusions issued by its provider. In the event of a conflict between this rental agreement and an insurance policy or coverage agreement, the applicable insurance or coverage documents control with respect to coverage.

Payment Authorization

The renter authorizes Bright Car Rentals to charge the payment method provided for amounts due under this rental agreement, including the rental price, approved extras, extensions, mileage overages, fuel charges, cleaning charges, tolls, parking charges, citations where permitted, damage-related amounts for which the renter is responsible, towing or recovery expenses, and other authorized charges arising from the rental.

Any additional charge will be based on the rental agreement, documented vehicle condition, applicable fee schedule, actual expenses, or other supporting documentation as appropriate.

If a debit card is used, the renter acknowledges that these post-rental charges will be withdrawn directly from their associated bank account and agrees that Bright Car Rentals is not responsible for any resulting bank or overdraft fees

Rental Period & Extensions

The vehicle must be returned to the agreed location by the date and time shown on the rental agreement. An extension is not valid unless requested and approved by Bright Car Rentals before the scheduled return time.

Keeping the vehicle beyond the agreed rental period without approval may result in additional rental charges and may constitute unauthorized possession of the vehicle. Insurance or protection coverage may not continue beyond the approved rental period.

Mileage

The rental includes the mileage allowance stated in the reservation and rental agreement. Mileage exceeding the included allowance will be charged at the per-mile rate stated in the rental agreement. Odometer tampering, disabling mileage reporting, or intentionally interfering with vehicle tracking or telematics is prohibited.

Fuel

Unless Prepaid Fuel was purchased, the vehicle must be returned with the same fuel level documented at pickup. If returned with less fuel, the renter may be charged for the missing fuel plus any applicable refueling/service charge disclosed by Bright Car Rentals.

Purchasing Prepaid Fuel allows the renter to return the vehicle at any fuel level. No credit or refund is provided for unused fuel.

The renter must use the fuel grade required for the rented vehicle.

Vehicle Condition & Inspection

The renter is responsible for reviewing the vehicle's pre-trip condition and promptly reporting any undocumented damage or condition concerns before departure. The vehicle's condition may be documented through photographs, video, inspection reports, mileage records, fuel records, and telematics.

The renter is responsible for new damage occurring during the rental to the extent provided by this agreement and applicable law, subject to any applicable insurance or protection coverage.

Smoking & Vaping

Smoking or vaping of any substance is prohibited inside the vehicle. This includes cigarettes, cigars, marijuana/cannabis, vaping devices, and similar products.

Evidence of smoking, vaping, ash, residue, burns, or persistent smoke/cannabis odor may result in cleaning, deodorization, repair, or other documented charges as permitted by applicable law and this agreement.

Pets

Pets are prohibited unless the renter purchases the Pet Add-On and receives advance approval from Bright Car Rentals. Approved pets must be house-trained and may not be left unattended in the vehicle.

The Pet Add-On covers normal, reasonable pet-related cleaning. Excessive pet hair, odor, stains, bodily fluids, or other conditions requiring additional cleaning may result in an additional cleaning charge of up to $150. The renter remains responsible for pet-related physical damage, including scratches, tears, chewing, punctures, or damage to upholstery, carpeting, trim, seat belts, or other vehicle components.

Nothing in this section is intended to restrict rights relating to service animals under applicable law.

Cleaning

The vehicle must be returned in reasonably clean condition. Normal use is expected and does not result in a cleaning charge.

Excessive dirt, mud, stains, spills, food, trash, pet hair, bodily fluids, smoke residue, strong odors, or other conditions requiring cleaning beyond ordinary turnaround cleaning may result in a reasonable cleaning/detailing charge based on the condition of the vehicle and cleaning required.

Prohibited Uses

The vehicle may not be:

• Operated by an unauthorized or unapproved driver;

• Used while the driver is impaired by alcohol, cannabis, illegal drugs, or any substance that makes operation unsafe;

• Used for any unlawful purpose;

• Used for racing, speed contests, driver training, testing, or other competitive driving;

• Used off-road or on roads not reasonably suitable for the vehicle;

• Used to push or tow another vehicle or trailer unless specifically authorized;

• Used to transport persons or property for compensation, including rideshare, delivery, taxi, or similar commercial activity, unless expressly authorized in writing by Bright Car Rentals and permitted by applicable insurance;

• Used outside any geographic restrictions communicated by Bright Car Rentals;

• Intentionally overloaded or used in a manner inconsistent with the manufacturer's intended use; or

• Operated in violation of applicable law or the terms of this agreement.

Accidents, Damage & Mechanical Problems

Any accident, collision, theft, vandalism, warning light, mechanical problem, or significant vehicle damage must be reported to Bright Car Rentals as soon as reasonably possible.

The renter must cooperate with Bright Car Rentals, law enforcement, and applicable insurers or coverage providers regarding any accident or claim and provide requested information and documentation.

The renter may not authorize repairs, towing, replacement parts, or other work without Bright Car Rentals' approval except when reasonably necessary to protect life or prevent immediate additional damage.

Roadside Assistance

The renter must contact Bright Car Rentals before arranging non-emergency towing or roadside service whenever reasonably possible. Costs resulting from renter-caused conditions—including lost keys, locked-in keys, improper fueling, avoidable battery discharge, or damage caused by misuse—may be charged to the renter where permitted.

Tickets, Tolls, Parking & Impound Fees

The renter is responsible for tolls, parking charges, traffic or parking violations, towing, storage, impound charges, and similar expenses incurred during the rental when legally attributable to the renter or rental vehicle.

Any administrative or processing fee charged by Bright Car Rentals must be separately disclosed and permitted by applicable law.

Vehicle Tracking & Telematics

Bright Car Rentals vehicles may contain GPS, telematics, or other vehicle-monitoring technology used for legitimate purposes including vehicle location, mileage, maintenance, safety, theft prevention, recovery, and protection of company property.

The renter may not remove, disconnect, disable, obstruct, tamper with, or otherwise interfere with any installed tracking or telematics equipment.

Lost Keys & Vehicle Equipment

The renter is responsible for keys, key fobs, charging equipment, accessories, and other equipment provided with the vehicle. Lost, damaged, or unreturned items may be charged based on the reasonable cost of replacement, programming, towing, or related services.

Personal Property

Bright Car Rentals is not responsible for personal property left in or around the vehicle except to the extent responsibility cannot legally be excluded. Renters should remove all personal belongings when returning the vehicle.

Cancellation, No-Show & Early Return

Cancellations made within 24 hours of the original booking time are eligible for cancellation free of charge and a full refund of amounts paid toward the reservation.

After 24 hours from the original booking time, the reservation becomes non-refundable, including in the event of cancellation or no-show.

Returning the vehicle before the scheduled end of the rental period does not entitle the renter to a refund or credit for unused rental time unless otherwise required by applicable law.

Failure to Return / Vehicle Recovery

Failure to return the vehicle at the agreed time and location without an approved extension may result in additional charges, vehicle recovery efforts, and notification to appropriate authorities when legally warranted.

The renter may be responsible for reasonable and documented towing, recovery, storage, key replacement, and other expenses resulting from unauthorized retention, abandonment, or improper return of the vehicle, to the extent permitted by law.

Damage, Loss & Loss of Use

The renter may be financially responsible for damage or loss occurring during the rental to the extent provided by this agreement and applicable law, subject to applicable insurance or protection coverage.

Any loss-of-use charge will be calculated and limited as required by North Dakota law. North Dakota law currently provides that, for each day a damaged rental vehicle is out of service because of damage occurring while rented, a rental company may collect 60% of the daily rental fee applicable to the rental contract, for no more than 15 days.

Rental Extras

Any optional extra selected by the renter is subject to its stated price, description, restrictions, and applicable terms. Purchasing an extra does not waive responsibility for damage, cleaning, loss, misuse, or other charges unless the extra's written terms expressly provide otherwise.

Violation of Agreement

Violation of these Terms & Conditions may result in termination of the rental and a requirement that the vehicle be returned immediately, subject to applicable law. The renter remains responsible for amounts properly due under the agreement.

Entire Rental Agreement

These Terms & Conditions supplement the reservation, vehicle information, selected extras, insurance or protection selections, inspection documentation, and other terms contained in the Bright Car Rentals rental agreement generated through the booking platform. Together, those documents constitute the rental agreement between Bright Car Rentals LLC and the renter.

By electronically signing the rental agreement, the renter acknowledges that they have reviewed and agree to these Terms & Conditions.

Late Return Fee

30-MINUTE GRACE PERIOD

Vehicles must be returned by the scheduled return time listed on the rental agreement. A 30-minute grace period is provided for unexpected delays.

If the vehicle is returned more than 30 minutes after the scheduled return time, the renter will be charged one additional full day at the vehicle’s applicable daily rental rate.

Each additional 24-hour period the vehicle remains unreturned may result in another full-day rental charge.

Payment of a late-return charge does not constitute an approved rental extension. Renters who need additional time must contact Bright Car Rentals and receive approval before the scheduled return time. Extensions are subject to vehicle availability.

The renter remains responsible for the vehicle and all applicable rental obligations until the vehicle is returned to Bright Car Rentals.

Set by Bright Car Rentals.

BRIGHT CAR RENTALS LLC PRIVACY POLICY

BRIGHT CAR RENTALS LLC PRIVACY POLICY

Effective Date: September 19, 2026

Bright Car Rentals LLC (“Bright Car Rentals,” “we,” “us,” or “our”) respects the privacy of our customers and is committed to responsibly handling personal information that we receive, access, maintain, or use in connection with our vehicle rental services.

This Privacy Policy describes how Bright Car Rentals handles information available to or directly collected by Bright Car Rentals. Certain aspects of our reservation and rental process are provided by independent third-party service providers. Information independently collected or processed by those providers is subject to their respective privacy policies and terms.

1. INFORMATION WE MAY RECEIVE

In connection with providing vehicle rental services, Bright Car Rentals may receive or have access to information including:

• Name, address, telephone number, and email address;

• Date of birth;

• Driver’s license and identification information;

• Identity or driver-verification information;

• Insurance carrier, policy, and proof-of-insurance information;

• Authorized additional-driver information;

• Reservation and rental details;

• Vehicle pickup and return information;

• Mileage and fuel information;

• Selected rental extras;

• Rental agreements and related records;

• Vehicle inspection reports, photographs, and damage documentation;

• Accident, claim, or incident information;

• Communications between customers and Bright Car Rentals;

• Payment or transaction information made available to Bright Car Rentals by applicable service providers; and

• Vehicle location, mileage, diagnostic, or other telematics information.

The specific information available to Bright Car Rentals may vary depending on the services used in connection with a particular rental.

2. HOW WE USE INFORMATION

Bright Car Rentals may use information we receive or access for legitimate purposes related to operating our vehicle rental business, including to:

• Process and administer reservations and rentals;

• Communicate with renters before, during, and after a rental;

• Verify renter and authorized-driver eligibility;

• Verify driver’s license or insurance information;

• Prepare and maintain rental agreements and rental records;

• Coordinate vehicle pickup and return;

• Process or document payments, refunds, fees, and other rental-related transactions;

• Document vehicle condition before and after a rental;

• Administer rental extras and additional drivers;

• Manage vehicle mileage, fuel, maintenance, and availability;

• Respond to accidents, damage, theft, mechanical problems, or other incidents;

• Assist with insurance or damage claims;

• Protect and recover Bright Car Rentals vehicles and other property;

• Detect, investigate, or prevent suspected fraud, theft, unauthorized vehicle use, or violations of a rental agreement;

• Maintain business, accounting, insurance, and transaction records;

• Resolve customer questions, complaints, disputes, or chargebacks;

• Comply with applicable legal, insurance, contractual, or regulatory requirements; and

• Protect the rights, safety, and property of Bright Car Rentals, our customers, and others.

Bright Car Rentals does not sell customer personal information for money.

3. GPS AND VEHICLE TELEMATICS

Bright Car Rentals vehicles may be equipped with GPS tracking devices, manufacturer-installed connected-vehicle systems, or other telematics technology.

Depending on the vehicle and technology, Bright Car Rentals may receive information such as vehicle location, mileage, vehicle status, diagnostic information, maintenance information, and other vehicle-use information.

Bright Car Rentals may use this information for legitimate business purposes including:

• Locating company vehicles;

• Theft prevention and vehicle recovery;

• Mileage verification;

• Vehicle maintenance and diagnostics;

• Responding to emergencies or roadside issues;

• Investigating accidents, damage, suspected misuse, unauthorized use, or violations of a rental agreement; and

• Protecting Bright Car Rentals vehicles and other property.

Renters may not remove, disable, disconnect, obstruct, tamper with, or otherwise interfere with vehicle tracking or telematics equipment.

4. WHEN WE MAY SHARE INFORMATION

Bright Car Rentals may disclose information when reasonably necessary to operate our business, administer a rental, protect our property, process a claim, resolve a dispute, or comply with applicable requirements.

Information may be disclosed to parties such as:

• Insurance companies, insurance administrators, and claims representatives;

• Law enforcement or other governmental authorities when required or permitted by law;

• Towing, roadside-assistance, repair, maintenance, cleaning, or vehicle-recovery providers;

• Attorneys, accountants, financial institutions, or other professional advisors;

• Payment or transaction service providers;

• Service providers assisting Bright Car Rentals in operating its rental business;

• Parties involved in an accident, insurance claim, damage claim, chargeback, fraud investigation, theft investigation, or legal dispute; or

• Other persons or entities when disclosure is required or permitted by applicable law.

Bright Car Rentals seeks to limit disclosures to information reasonably related to the purpose for which the disclosure is made.

5. THIRD-PARTY BOOKING AND SERVICE PROVIDERS

Bright Car Rentals uses independent third-party service providers to facilitate certain aspects of reservations and rental transactions.

These services may include online booking, payment processing, identity or driver verification, insurance or protection products, electronic signatures, communications, website functionality, and other rental-related services.

Information submitted directly to or independently collected and processed by a third-party provider is subject to that provider’s own privacy policy, terms, security practices, and data-retention practices.

Bright Car Rentals does not control and is not responsible for the independent privacy, security, retention, or data-processing practices of third-party service providers.

This Privacy Policy applies only to personal information that is received, accessed, maintained, or otherwise processed by Bright Car Rentals.

When information collected through a third-party service is subsequently provided or made accessible to Bright Car Rentals for purposes of administering a reservation or rental, Bright Car Rentals’ handling of that information is governed by this Privacy Policy.

Customers are encouraged to review the privacy policies and terms of any third-party providers they use in connection with their reservation or rental.

6. PAYMENT INFORMATION

Payments may be processed through independent third-party payment processors or booking platforms.

When payment information is entered directly into a third-party payment system, that provider’s collection, processing, storage, and security of payment information are governed by its own policies and terms.

Bright Car Rentals may receive transaction-related information necessary to administer a rental, such as payment status, transaction amounts, refunds, fees, or other payment records.

Bright Car Rentals does not assume responsibility for the independent data-security or payment-processing practices of third-party payment providers.

7. INSURANCE AND PROTECTION PRODUCTS

Customers may have the opportunity to use their own automobile insurance or select an insurance or protection product offered by an independent provider in connection with a rental.

Insurance companies, administrators, and protection-product providers maintain their own policies, terms, eligibility requirements, privacy practices, and claims procedures.

Information necessary to establish, verify, administer, or process insurance or protection coverage may be provided to or received from the applicable provider.

Bright Car Rentals’ Privacy Policy governs only Bright Car Rentals’ handling of information it receives or accesses. Information independently collected and processed by an insurance or protection provider is governed by that provider’s applicable privacy policy and terms.

8. INFORMATION SECURITY

Bright Car Rentals takes reasonable measures designed to protect personal information in its possession or control from unauthorized access, use, disclosure, alteration, or loss.

Access to customer information is intended to be limited to individuals who reasonably require the information for legitimate rental-business purposes.

No method of electronic transmission or information storage can be guaranteed to be completely secure. Accordingly, Bright Car Rentals cannot guarantee absolute security of personal information.

Bright Car Rentals is not responsible for the security of information while that information is independently maintained or processed by a third-party provider.

9. INFORMATION RETENTION

Bright Car Rentals may retain information for as long as reasonably necessary for legitimate business purposes, including:

• Maintaining rental and transaction records;

• Accounting and tax purposes;

• Insurance and claims administration;

• Resolving disputes or chargebacks;

• Fraud and theft prevention;

• Vehicle damage documentation;

• Enforcing rental agreements; and

• Complying with applicable legal, regulatory, insurance, or contractual obligations.

Different categories of information may be retained for different periods depending on the reason the information is maintained.

When information maintained by Bright Car Rentals is no longer reasonably necessary, it may be securely deleted, destroyed, or otherwise disposed of in accordance with our business practices and applicable requirements.

Information independently retained by third-party providers is subject to those providers’ own retention policies.

10. CUSTOMER COMMUNICATIONS

Bright Car Rentals may use contact information provided in connection with a reservation or rental to communicate with customers regarding:

• Reservations and confirmations;

• Driver or insurance verification;

• Pickup and return instructions;

• Rental extensions or changes;

• Payments or account matters;

• Vehicle or safety concerns;

• Accidents, damage, or claims;

• Lost property;

• Customer-service matters; and

• Other matters reasonably related to a reservation or rental.

Where permitted by law, Bright Car Rentals may separately send promotional or marketing communications. Customers may request to stop receiving promotional communications.

Opting out of promotional communications does not prevent Bright Car Rentals from sending communications reasonably necessary to administer an existing or previous reservation, rental, payment, claim, or other business transaction.

11. PERSONAL PROPERTY

Bright Car Rentals may temporarily receive or encounter personal information contained in items left inside a returned vehicle.

Customers are responsible for removing their personal belongings from the vehicle at the end of the rental.

If lost property is discovered, Bright Car Rentals may use available customer contact information to attempt to return the property. Handling of abandoned or unclaimed property may be subject to applicable law and Bright Car Rentals’ business procedures.

12. CUSTOMER PRIVACY REQUESTS

Customers may contact Bright Car Rentals with questions regarding personal information maintained by Bright Car Rentals or to request correction of inaccurate information.

Bright Car Rentals may require reasonable identity verification before responding to a privacy-related request.

Certain information may not be eligible for deletion or modification when Bright Car Rentals has a legitimate or legally required reason to maintain it, including rental agreements, financial records, insurance or claims documentation, fraud-prevention information, damage records, or information related to an existing dispute.

Requests concerning information independently maintained by a third-party provider should be directed to that provider.

13. LEGAL AND SAFETY DISCLOSURES

Bright Car Rentals may preserve, use, or disclose information when reasonably believed necessary to:

• Comply with applicable law, regulation, court order, subpoena, or legal process;

• Respond to lawful requests from law-enforcement or governmental authorities;

• Investigate theft, fraud, accidents, unauthorized vehicle use, or other suspected unlawful activity;

• Establish, exercise, or defend legal claims;

• Enforce a rental agreement;

• Locate or recover Bright Car Rentals property; or

• Protect the rights, property, or safety of Bright Car Rentals, our customers, or others.

14. CHANGES TO THIS PRIVACY POLICY

Bright Car Rentals may update this Privacy Policy periodically to reflect changes in our business practices, rental services, technology, or applicable requirements.

The current version will be identified by the effective date displayed at the top of this Privacy Policy.

Continued use of Bright Car Rentals’ services after an updated Privacy Policy becomes effective is subject to the updated policy as permitted by applicable law.

15. CONTACT BRIGHT CAR RENTALS

Questions regarding this Privacy Policy or Bright Car Rentals’ handling of personal information may be directed to:

Bright Car Rentals LLC

Fargo, North Dakota

Phone: (218) 790-1605

Email: brightcarrenting@gmail.com

Website: www.BrightCarRenting.com

Set by Bright Car Rentals.

Cancellation, No-Show & Early Return

Cancellations made within 24 hours of the original booking time are eligible for cancellation free of charge and a full refund of amounts paid toward the reservation.

After 24 hours from the original booking time, the reservation becomes non-refundable, including in the event of cancellation or no-show.

Returning the vehicle before the scheduled end of the rental period does not entitle the renter to a refund or credit for unused rental time unless otherwise required by applicable law.